Business Services Staff
Department: Business Office
Pleasant personality and ability to work well with people. Demonstrated ability to handle multiple tasks and interruptions while maintaining keen attention to detail. Ability to process cash receipts and other accounting information. Demonstrated organizational and general office skills. Computer knowledge necessary, including ability to work with Microsoft Office applications. Experience in full service not-for-profit Business Office helpful. Notary Public also helpful. Ability to supervise student workers.
PRIMARY RESPONSIBILITIES AND DUTIES
1. For Student Accounts:
a. Interpret account information for students, and serve as primary contact for students. Maintain records of the financial eligibility of students.
b. Accept student payments and post them to student accounts.
c. Assist the Campus Steward to correctly bill all housing charges on student accounts. Maintain student housing files. Maintain Key& Housing Deposit Subsidiary & Damage Charges for Campus Housing.
d. Receive, notify students, and coordinate the signing of student loan checks. Prepares the mailing of monthly billing statements and maintain student account files.
e. Communicate the student health insurance program with all students. Monitor on-line enrollment and waiver process and assist students as needed. Compile the list of eligible, default, waived and elected coverage. Transmit elected coverage list to Insurance Company and bill student accounts appropriately.
f. Assist in other projects as requested for the processing of student accounts.
2. For Accounting Services:
a. Receive cash payments and gifts from all departments, students, and mail sources. Designate purpose of receipts. Enter all daily receipts in Financial Edge. Balance daily cash drawer and prepare bank deposits and related reports for posting to general ledger.
b. Investigate and resolve all bank issues such as NSF checks and credit memos.
c. Serve as backup for Accounting Services Staff as needed. Be able to process accounts payables including but not limited to the preparation of weekly invoices, completing reports, and processing checks for payment.
d. Prepare invoices for services provided to outside organizations, including facilities rental, food services, guest room charges, Rice Loans, Schell Loans, prepares student tuition reimbursement forms. Maintain special billing files.
e. Prepare monthly internal general ledger entries for posting including entries for guest rooms, and postage meter. Review weekly dining hall charges’ report to ensure proper account distribution.
f. Assist in preparing documents for audit and other reporting periods.
g. Assist in preparing requests for payment as needed.
3. For General Office Services:
a. Supervise staff of student employees for mail room and front desk. Manage student work schedules to ensure proper coverage. Maintain the mailbox file. Open and close all mail boxes. Record & communicate all leave of absence & withdraw status and all forward addresses. Handle abandoned student & professor mail. Maintain supplies and repairs of the postage machine.
b. Filter and field all “generically” addressed mail.
c. Hold Notary Public to aid in processing documentation for the Business Office and the School as needed.
d. Receive and direct all Business Office paperwork to appropriate individuals, including Payroll, Benefits, and Accounts Payable forms.
e. Assist in arranging for supplies and repair services for copiers, printers and fax machines.
f. Assist in ordering central supply items and ordering all supplies for the Business Office and Maintenance department including all forms and letterhead.
g. Serve as primary contact for postage stamps. Balance and maintain the postage stamp box.
h. Assist the Business Office Staff in clerical duties as needed.
i. Perform copying, faxing and research as needed.
j. Perform other duties as needed and assigned.
Sell meal cards. Process student payments to student copier accounts.
Process all credit card transactions (Students, Development, Course of Study, etc).
Maintain the Doctor of Ministry Data Base for MTSO and Trinity Lutheran. Communicate with Director to post fees, and charges. Maintain records of Cohort classes, status, housing charges, and balances owed. (Due to the nature of billing, this cannot be done in Campus Vue)
Notify students of gifts received, and post the gifts to student accounts.
Represent the Business Office in the Orientation presentation
Hours: Regular, full-time
Application: Email resume and letter of interest to firstname.lastname@example.org. Please don’t include photos.